The Agreements related to the Forest Protection activity from Regular Session No. 1-2020 of January 24, 2020, published in La Gaceta No. 80 of April 14, 2020, are hereby revoked.
ANNEXES Below, the technical standards and mandatory compliance provisions for applicants, beneficiaries, Forest Professionals, and organizations to execute the Forest Protection sub-activities are detailed.
INSTRUCTIONS FOR THE APPLICATION FOR ENTRY TO THE PSA PROGRAM IN FOREST PROTECTION Date: _________________ Head of Regional Office:
By this means, I deliver the application to enter the Program of Payment for Environmental Services - PSA Forest Protection, for which I indicate the following aspects:
I. Data of the owner, lessee, or usufructuary (may be a natural
or legal person) to enter the PSA.
Full name: _______________________________________________ Identity document number: _____________________________________ In case of a foreign person, indicate the CCSS insured number: _______ Full marital status: _____________________________________________ Gender: ( ) Female ( ) Male ( ) Intersex Profession or occupation: ________________________________________________ Exact address*: _________________________________________________ Cell phone and/or telephone number*: _____________________________________________ Email*: ________________________________________________ *: Mandatory data.
II. Data of the legal representative (in the case of legal entities)
Full name: _______________________________________________ Identity document: ___________________________________________ Full marital status: _____________________________________________ Profession or occupation: ________________________________________________ Gender: ( ) Female ( ) Male ( ) Intersex Exact address*: _________________________________________________ Conditions of representation: ____________________________________ Cell phone and/or telephone number*: _____________________________________________ Email*: ________________________________________________ *: Mandatory data.
III. Name of the organization that will provide the technical advice
Full name: ________________________________________________ Cell phone and/or telephone number: _____________________________________________
IV. Data of the farm and area to be requested in this PSA sub-activity
| No. | Province | Real folio | Cadastral plan No.** | Total farm area (include data with six decimals) | PSA Area (include data with one decimal) |
|---|
| 1 | | | | | |
| 2 | | | | | |
| 3 | | | | | |
| 6 | | | | | |
**: In this box also include the possession plans.
***: In the case of more than one farm, the area to be included in PSA must be indicated for each farm.
Farm in possession: YES ( ) Farm with an active NAMA project: YES ( ) INDER Farm: YES ( ) Special power of attorney: provide document (if required for the process).
Generalísimo power of attorney: indicate citation (volume-entry-sequence-subsequence-consecutive number) (if required for the process).
V. Indicate the means for receiving notifications, email (this data is mandatory)
_______________________________________________________________ The delivery of this application does not oblige this Regional Office to approve the entry application on the spot, given that it requires verification of legal and technical aspects, compliance with prioritization criteria, and availability of resources for this Program and in accordance with the provisions of current legislation.
The Regional Office has a period of 60 calendar days for the assessment of entry applications, starting from the closing date of the annual reception, to begin the assessment of applications in the Assessment Matrix established in the current resolution or decree, for their notification and to proceed or not with the respective process.
INSPECTION RECORD CONDUCTED BY THE PERSONNEL OF THE NATIONAL FOREST FINANCING FUND FOR FARMS IN POSSESSION IN FOREST PROTECTION.
I. ENTRY APPLICATION
__________________________
II. APPLICANT
__________________________
III. PLAN NO.
__________________________
| INFORMATION | YES | NO |
|---|
| 1. Does the location indicated in the legal documents match the one visited? | | |
| 2. Were you able to observe clean fences or lanes that facilitate the delimitation of the farm? | | |
| 3. Does the applicant live on the farm? | | |
| 4. Are there, apart from the forest, other commercial, agricultural, or residential activities on the farm? | | |
| 5. Are there infrastructure works on the farm, such as roads, houses, sheds, others? | | |
| 6. Does the farm owner or their representative dominate the limits, extension, and access to it? | | |
| 7. Were you able to identify, directly or indirectly, some of the neighbors indicated by the farm owner? * WHO? NORTH: SOUTH: EAST: WEST: | | |
| 8. Did you find, in the inspection, any important element that would determine that the property does not belong to the applicant, or that there is a boundary or area conflict, or that it belongs to another person? | | |
| 9. Is the possession known in the area? | | |
* Note: It is necessary to identify at least two of the adjacent landowners.
The undersigned, ________, acting as ___________, of the National Forest Financing Fund, consider, according to the terms of the inspection conducted, that ___elements exist that detract from what was stated by the applicant in the technical and legal documents submitted.
Place and digital signature
PROVISIONS FOR PREPARING THE DIGITAL REPORT FOR FOREST PROTECTION PROJECTS (BASE+ ADDITIONAL PAYMENT FOR WATER RESOURCE).
The undersigned ____________, Professional ID No. ______, in my capacity as Forest Professional, incorporated into the College of Agronomist Engineers and with powers to exercise professional functions in accordance with the provisions of the Organic Law No. 7221, I declare that I am registered and authorized by this College to carry out this forest advisory work.
That in accordance with the visit conducted on the ____ day of _____ 2024, I present the following Report on Forest Protection for Entry Application No. _________, considering the following conditions:
1. Include the name of the beneficiaries, identity document, real folio(s), plan number(s).
2. Quantify and deduct from the effective area for the PSA the areas occupied by primary roads and log yards, clearings, water bodies, “yolillales,” “suampos,” and other wetlands, infrastructure, and other uses.
3. Indicate active PSA contracts on the farm and the respective PSA area.
4. Describe the state of the boundaries.
5. The areas of properties affected by electrical or right-of-way easements must be excluded from the surfaces subject to the PPSA contract. Except for ecological easements.
6. In Indigenous Territories, it must be indicated if it corresponds to communal lands or, failing that; indicate the name, ID, and effective PSA area of the persons making up the project.
7. Must include the digital sketch of the property with the location of the land to be submitted to PSA, the PSA area, and the existence of other valid PSA contracts. The sketch must contain the effective PSA area, as well as the outline of the plan; the file must be uploaded digitally.
8. The scales to be used for areas smaller than thirty hectares must be 1:5,000 to 1:10,000. For larger areas, they may be used at the professional’s convenience.
9. Only plans whose displacement in the cartographic location does not exceed 500 meters, with respect to what is indicated in the plan and the real location of the farm, will be admitted. In cases exceeding 500 meters, a certification issued by a licensed surveyor indicating the correct location of the plan must be attached.
10. Must provide the digital files with the following conditions:
10.1. Farm perimeter file.
a. Must provide the polygon shape file of the perimeter of the farm or farms applying to the PSA program. It must be a single file, including in the attribute table (dbf), column A, named "plano" text type, where the plan number indicated in the application is included; column B named "hectareas" real type, where the total area of the plan per farm or farms is included. The format to follow is:
*Column names must be in lowercase, accents, blank spaces, or other strange characters in the column titles are NOT accepted.
b. The shape file must be named with the application number assigned by the Regional Office, including the letter "c" at the end of the name (e.g., CA01-0001-24c).
c. The shape file must be delivered in the electronic medium provided by Fonafifo, with the delivery date corresponding to the date for the report delivery.
10.2. PSA area file.
a. The file must be in polygon shape file format (containing at a minimum the extensions shp, shx, prj, dbf); other formats will not be accepted.
b. The shape file must be named with the application number assigned by the Regional Office (e.g., CA01-0001-24).
c. A single polygon shape file must be submitted that includes in the attribute table (dbf), column A, named "plano" text type where the plan number included in the application is inserted, column B named "uso" numeric type, where it should only be filled in with the numbers indicated by the Use Catalog, column C named "hectareas" numeric type with the area quantification data in hectares according to the farm's use, and Column D named "detalle" text type where a brief description is included. The format to follow is:
| A | B | C | D |
|---|
| plano | uso | hectareas | detalle |
*Names must be in lowercase, accents, blank spaces, or other strange characters in the column titles are NOT accepted.
**In column C (hectáreas) the sum of the areas must equal the total farm area. A tolerance range of plus/minus 1 hectare will be allowed.
d. To standardize the type of information required in the polygon Shape files, the numbering to be used according to the Use Catalog that will be implemented is indicated below:
| USO | Descripción |
|---|
| 1 | PSA Surface |
| 2 | Rest of Farm Surface |
| 3 | Road Surface |
| 4 | Watercourse Surface |
| 5 | Surface of others (those coverages not considered in points 2-3 and 4) |
e. The shape file must be loaded in the CRTM05 coordinate system (officialized by Decree No. 33797-MJ-MOPT, published in La Gaceta No. 108 of Wednesday, June 6, 2007).
f. The shape file must be delivered in the electronic medium provided by Fonafifo, and the delivery date must correspond to the report delivery date.
10.3. Creation and presentation of the track file.
A polyline geometry shape file must be provided, representing the track conducted during the field visit to the effective area of the farm, or farms approved to enter the PPSA.
a. The file must be named with the application number assigned by the Regional Office, adding the letter "t" at the end of the name (e.g., CA01-0001-24t).
b. The track must begin at a vertex of the effective PSA area.
c. In the attribute table of the shape file, a mandatory column named "plano", text type, must be included, where the plan number indicated in the application will be assigned.
d. The shape file must be georeferenced in the CRTM05 coordinate system, officialized by Decree No. 33797-MJ-MOPT, published in La Gaceta No. 108 of Wednesday, June 6, 2007.
e. It is mandatory to traverse at least 10% of the total perimeter of the effective forest area to be entered into the PSA from the view conducted. It is recommended that traverses of other areas of the forest always be carried out.
f. The file must be delivered grouped in a single compressed folder in zip format, following the pre-established format.
10.4. In all cases, the polygons must be delivered without topological errors (open polygons, gaps between the edges of the polygon, slivers, or superimposed polygon edges). If any error is found, it shall be notified for due correction; if it persists, the application shall be archived.
11. Must provide a general description of the forest (structure, frequent species, presence of springs).
12. Give recommendations on the number of signs to install, lane cleaning, fire prevention, others.
13. The delivery date for all digital files must coincide with the deadline established in the notification.
14. Digital signature of the Forest Professional.
Note: The submission of one corrected report, including the entire report's content, will be allowed.
PROVISIONS FOR PREPARING THE DIGITAL REPORT FOR FOREST PROTECTION PROJECTS (BASE+ ADDITIONAL PAYMENT FOR BIODIVERSITY).
The undersigned ____________, Professional ID No. ______, in my capacity as Forest Professional, incorporated into the College of Agronomist Engineers and with powers to exercise professional functions in accordance with the provisions of the Organic Law No. 7221, I declare that I am registered and authorized by this College to carry out this forest advisory work.
That in accordance with the visit conducted on the ____ day of _____ 2024, I present the following Report on Forest Protection for Entry Application No. _________, considering the following conditions:
1. Include the name of the beneficiaries, identity document, real folio(s), plan number(s).
2. Quantify and deduct from the effective area for the PSA the areas occupied by primary roads and log yards, clearings, water bodies, “yolillales,” “suampos,” and other wetlands, infrastructure, and other uses.
3. Indicate active PSA contracts on the farm and the respective PSA area.
4. Describe the state of the boundaries.
5. The areas of properties affected by electrical or right-of-way easements must be excluded from the surfaces subject to the PPSA contract. Except for ecological easements.
6. In Indigenous Territories, it must be indicated if it corresponds to communal lands or, failing that; indicate the name, ID, and effective PSA area of the persons making up the project.
7. Must include the digital sketch of the property with the location of the land to be submitted to PSA, the PSA area, and the existence of other valid PSA contracts. The sketch must contain the effective PSA area, as well as the outline of the plan; the file must be uploaded digitally.
8. The scales to be used for areas smaller than thirty hectares must be 1:5,000 to 1:10,000. For larger areas, they may be used at the professional’s convenience.
9. Only plans whose displacement in the cartographic location does not exceed 500 meters, with respect to what is indicated in the plan and the real location of the farm, will be admitted. In cases exceeding 500 meters, a certification issued by a licensed surveyor indicating the correct location of the plan must be attached.
10. Must provide the digital files with the following conditions:
10.1. Farm perimeter file.
a. Must provide the polygon shape file of the perimeter of the farm or farms applying to the PSA program. It must be a single file, including in the attribute table (dbf), column A, named "plano" text type, where the plan number indicated in the application is included; column B named "hectareas" real type, where the total area of the plan per farm or farms is included. The format to follow is:
*Column names must be in lowercase, accents, blank spaces, or other strange characters in the column titles are NOT accepted.
b. The shape file must be named with the application number assigned by the Regional Office, including the letter "c" at the end of the name (e.g., CA01-0001-24c).
c. The shape file must be delivered in the electronic medium provided by Fonafifo, with the delivery date corresponding to the date for the report delivery.
10.2. PSA area file.
a. The file must be in polygon shape file format (containing at a minimum the extensions shp, shx, prj, dbf); other formats will not be accepted.
b. The shape file must be named with the application number assigned by the Regional Office (e.g., CA01-0001-24).
c. A single polygon shapefile must be submitted that includes in the attribute table (dbf), column A, with the name "plano" text type, where the map number included in the application is entered, column B with the name "uso" numeric type, which must only be filled in with the numbers indicated in the Land-Use Catalog (Catálogo de Uso), column C with the name "hectareas" numeric type with the quantification data of the area in hectares according to the land use (uso) of the farm, and column D with the name "detalle" text type where a brief description is included. The format to follow is:
| A | B | C | D |
|---|
| plano | uso | hectareas | detalle |
*The names are in lower case, NO tildes, blank spaces, or other strange characters are accepted in the column titles.
**In column C (hectáreas) the sum of the areas must equal the total area of the farm. A tolerance range of plus/minus 1 hectare will be allowed.
d. To standardize the type of information required in the polygon shapefiles, the numbering to be used according to the Land-Use Catalog (Catálogo de Uso) that will be implemented is indicated below:
| USO | Description |
|---|
| 1 | PSA Surface (Superficie de PSA) |
| 2 | Rest of Farm Surface (Superficie del Resto Finca) |
| 3 | Road Surface (Superficie de Caminos) |
| 4 | Watercourse Surface (Superficie de Cursos de Agua) |
| 5 | Other Surface (aquellas coberturas que no están considerados en los puntos 2-3 y 4) |
e. The shapefile must be loaded in the CRTM05 coordinate system (made official by Decreto N° 33797-MJ-MOPT, published in La Gaceta N°108 of Wednesday, June 6, 2007).
f. The shapefile must be delivered on the electronic medium that Fonafifo provides and the delivery date must correspond to the date of the report delivery.
10.3. Creation and submission of the track file (archivo de recorrido). A shapefile with polyline geometry must be provided, representing the track (recorrido) taken during the field visit to the effective area of the farm, or farms approved for entry into the PPSA.
a. The file must be named with the application number assigned by the Regional Office, adding the letter "t" at the end of the name (example: CA01-0001-24t).
b. The track must begin at a vertex of the effective PSA area.
c. In the shapefile's attribute table, a mandatory column named "plano", of text type, must be included, where the map number indicated in the application will be assigned.
d. The shapefile must be georeferenced in the CRTM05 coordinate system, made official by Decreto N° 33797-MJ-MOPT, published in La Gaceta N° 108 of Wednesday, June 6, 2007.
e. It is mandatory to traverse at least 10% of the total perimeter of the effective forest area to be entered into the PSA during the conducted visit. It is recommended that tracks are always made through other areas of the forest.
f. The file must be delivered grouped in a single compressed folder in zip format, following the previously established format.
10.4. In all cases, the polygons must be delivered without topological errors (open polygons, gaps between polygon edges, slivers or overlapping polygon edges). If any error is found, notification will be given for its due correction; if it persists, the application will be archived.
11. A description of the forest must be provided (structure, frequent species, presence of springs (nacientes), if there are endangered species or another relevant aspect, sightings of different types of wild fauna at the site (tracks, presence of animals, others).
12. On farms where a biodiversity bonus (plus por biodiversidad) is paid, the existence of trees included in the list of species under a logging ban (veda) or in danger of extinction contained in Decretos Ejecutivos N°25663-MINAE and N°25700-MINAE and any other more recent regulation issued by SINAC must be indicated; tree species considered threatened according to published scientific studies, if they exist on the property, the information must be documented by providing duly georeferenced photographic files, for each one of them, up to a maximum of 5 records for farms under 100 hectares and 10 records in areas exceeding that hectarage.
13. The following conditions are established for the delivery of photographic files:
Photographic records must be provided in jpg format of wild flora and fauna observed on the farm or farms. The files must be named according to the application number assigned by the Regional Office, as follows:
a. Photographic record of wild fauna: (Example: CA01-0023-24f01).
b. Photographic record of wild flora: (Example: CA01-0023-24f02).
c. Include the geographic coordinates of each photograph.
d. Indicate the date and time the photograph was taken.
e. Photographs of flora must highlight particular characteristics, indicating the presence of trees included in the list of species under a logging ban (veda) or in danger of extinction according to Decretos Ejecutivos N°25663-MINAE and N°25700-MINAE, or any other recent regulation issued by SINAC. If possible, identify the species with their scientific name.
f. Photographs of wild fauna or evidence observed in the forest must indicate if any larger wild fauna individual has been found or seen, such as mammals or birds, or tracks. If possible, identify the species with their scientific name.
g. Photographs must be clear and allow for accurate identification of the captured species.
h. All images must be delivered grouped in a single compressed folder in zip format, following the previously established format.
14. Provide recommendations on the quantity of signs to install, firebreak (carriles) cleaning, fire prevention, others).
15. The delivery date for all digital files must coincide with the deadline established in the notification.
16. Digital signature of the Forestry Professional (Profesional Forestal).
Note: The submission of a corrected report, including the content of the entire report, will be permitted once.
PROVISIONS FOR PREPARING THE DIGITAL VISIT REPORT FOR FOREST PROTECTION PROJECTS (BASE+ADDITIONAL PAYMENT FOR WATER RESOURCE).
The undersigned ____________, professional ID No. ______, in my capacity as a Forestry Professional (Profesional Forestal), registered with the Colegio de Ingenieros Agrónomos and with authority to exercise professional functions in accordance with the provisions of Ley Orgánica N° 7221, declare that I am registered and authorized by this Colegio to carry out this forestry advisory work. That in accordance with the visit conducted on the ____ day of _____ 202_, I present the following Visit Report for Forest Protection (Protección de Bosque) for the PSA contract No. _________, considering the following conditions:
1. Include the name of the beneficiaries, identification document, real estate folio number(s) (folio(s) real(es)), map number(s).
2. Payment installment number (N° cuota de pago).
3. Verify that the effective area for the PSA has not suffered disturbances, logging, damage due to environmental conditions, or other factors affecting the structure and the area subject to the PSA; verify boundaries (linderos), invasion of cattle, and others. In case of changes, provide a detailed description of the alterations.
4. Must include the digital sketch (croquis digital) and the other digital files of the PSA area in case of eventual area reductions. All digital files must contain the effective PSA area; the file must be uploaded digitally, according to the conditions established in this Procedures Manual (Manual de Procedimientos).
5. Eventually, in case of damage to the PSA area, it must be documented with photographic files.
6. Must provide a general description of the forest (structure, frequent species, presence of springs (nacientes)).
7. Provide recommendations and indicate whether or not the respective payment processing should proceed.
8. Indicate if the sign (rótulo) is in good condition and if the boundaries (linderos) are visible.
9. Date of report preparation.
10. Digital signature of the Forestry Professional (Profesional Forestal).
PROVISIONS FOR PREPARING THE DIGITAL VISIT REPORT FOR FOREST PROTECTION PROJECTS (BASE+ADDITIONAL PAYMENT FOR BIODIVERSITY).
The undersigned ____________, professional ID No. ______, in my capacity as a Forestry Professional (Profesional Forestal), registered with the Colegio de Ingenieros Agrónomos and with authority to exercise professional functions in accordance with the provisions of Ley Orgánica N° 7221, declare that I am registered and authorized by this Colegio to carry out this forestry advisory work.
That in accordance with the visit conducted on the ____ day of _____ 202_, I present the following Visit Report for Forest Protection (Protección de Bosque) for the PSA contract No. _________, considering the following conditions:
1. Include the name of the beneficiaries, identification card number(s) or identification document, real estate folio number(s) (folio(s) real(es)), map number(s).
2. Payment installment number (N° cuota de pago).
3. Verify that the effective area for the PSA has not suffered disturbances, logging, damage due to environmental conditions, or other factors affecting the structure and the area subject to the PSA; verify boundaries (linderos), invasion of cattle, and others. In case of changes, provide a detailed description of the alterations.
4. Must include the digital sketch (croquis digital) and other digital files of the PSA area in case of eventual area reductions. All digital files must contain the effective PSA area; the file must be uploaded digitally, according to the conditions established in this Procedures Manual (Manual de Procedimientos).
5. Eventually, in case of damage to the PSA area, it must be documented with photographic files.
6. Must provide a general description of the forest (changes in structure, frequent species, presence of springs (nacientes), if there are endangered species or another relevant aspect), provide again at least 5 georeferenced photographs of the forest for farms smaller than 100 ha and 10 on farms with a larger area, indicating if there is evidence of different types of fauna at the site (tracks, presence of animals, sightings, others).
7. On farms where a biodiversity bonus (plus por biodiversidad) is paid, to build and complement the biodiversity database, on the year 3 and 5 visits, the existence of trees included in the list of species under a logging ban (veda) or in danger of extinction contained in Decretos Ejecutivos N°25663-MINAE and N°25700-MINAE and any other more recent regulation issued by SINAC must be indicated; tree species considered threatened according to published scientific studies, if they exist on the property, the information must be documented by providing duly georeferenced photographic files, for each one of them, up to a maximum of 5 records for farms under 100 hectares and 10 records in areas exceeding that hectarage.
8. The photographic files must be sent digitally according to the conditions established in this Manual.
9. Indicate if the sign (rótulo) is in good condition and that the boundaries (linderos) are visible.
10. Date of report preparation.
11. Digital signature of the Forestry Professional (Profesional Forestal).
INSTRUCTIONS FOR THE PSA CONTRACT PAYMENT COLLECTION REQUEST, FOR PAYMENT INSTALLMENTS FOR YEAR 2 AND 4.
Date: _________________ Head of the Regional Office (Jefatura Oficina Regional) By this means, I make the collection request for the PSA contract on behalf of _______________, PSA Contract No. _______, Payment Installment No. ___.
For which, I attest that the forest area established in the PSA contract (mark with an X one of the following options):
( ) HAS NOT suffered area reductions or impacts on the forest such as felling, undergrowth clearing (socolas), or others.
( ) HAS suffered area reductions or impacts on the forest.
In the case of marking YES, provide an explanation of the impact suffered in the forest area__________________________________________________________.
Name of the beneficiary or legal representative and identification document number.
___________________________________.
(Document signature).
FORMAT OF THE COOPERATION AGREEMENT BETWEEN THE FONDO NACIONAL DE FINANCIAMIENTO FORESTAL AND THE ORGANIZATION.
We, Mr. Jorge Mario Rodríguez Zúñiga, of legal age, married once, agricultural engineer, identity card number uno-quinientos cuarenta y cinco-setecientos siete, resident of Sabanillas de Montes de Oca, in his capacity as Director General of the Fondo Nacional de Financiamiento Forestal, with powers of general attorney duly authorized for this act as recorded in the Registro de Personas Jurídicas of the Registro Público, under registration entries: quinientos treinta y cuatro-mil ochocientos setenta y nueve-uno-dos, legal identity number tres-cero cero siete-dos cero cuatro siete dos cuatro, hereinafter referred to as Fonafifo and (Name of the legal representative, qualifications, identity card number, name of the Organization, legal identity number), as recorded, by the Departamento de Organizaciones Sociales del Ministerio de Trabajo y Seguridad Social, and in accordance with Agreement No. of the Board of Directors dated , hereinafter referred to as THE ORGANIZATION, based on the Ley Forestal, its regulations and the Manual de procedimientos administrativos, as well as the good performance of the organization in similar tasks in the past, agree to enter into this cooperation agreement which will be governed by the following clauses:
1: Purpose of the agreement. The purpose of this agreement is to undertake a joint effort between Fonafifo and "the organization", in order to assist the management of the Payment for Environmental Services (Pago por Servicios Ambientales) program, where the organization agrees to provide technical and administrative advice to interested persons and Fonafifo agrees to channel PSA resources to an account of the Organization for those projects managed through it.
2: Obligations.
a. Be organizations governed by Ley de Asociaciones N° 218 of August 8, 1939, Ley N° 7932 of November 19, 1999 Ley de Centros Agrícolas Cantonales, Ley de Asociaciones Cooperativas N° 6756 of May 5, 1982, Ley sobre Desarrollo de la Comunidad N° 3859 of April 7, 1967; with current legal standing (personería jurídica) or Foundations Law (Ley de Fundaciones) that have forestry or natural resources activity in their programs.
b. Have an organizational structure that allows it to have sufficient administrative, accounting, and technical capacity for the direction and execution of the projects. It must at least have administrative personnel, an accountant, an office, and a forestry professional (profesional forestal) accredited as a forestry manager (regente forestal).
c. Maintain an exclusive IBAN account to receive the resources that Fonafifo will transfer.
d. The organization agrees to provide technical advice and follow-up to the producer beneficiaries of the PSA projects, in their different activities.
e. Provide technical advisory services in the execution of PSA projects.
f. Sign individual contracts with the beneficiaries of the PSA Program, regulating the particular relationships with the beneficiaries. These contracts shall establish the amounts for fees for the services provided, the periodicity of the technical assistance, among others.
g. Manage the collection and subsequent delivery to each beneficiary of the resources that correspond to them; for this purpose, it must channel said resources in an exclusive current account to administer the resources that Fonafifo transfers to it for PSA.
h. Commit to transferring the resources to the PSA beneficiaries, at most 15 calendar days after they are transferred by Fonafifo, provided that no irregular situation has existed.
i. Collaborate with Fonafifo in the supervision tasks of the PSA projects under its charge and technical supervision, during the validity of this agreement. The Organization must immediately communicate any irregular situation arising from the PSA Contracts.
3: For its participation, the organization will charge the beneficiary an amount that may not exceed 18% of the amount corresponding to each beneficiary for advisory and assistance services or any other administration cost.
4: Fonafifo agrees to pay the beneficiaries through the intermediation of the organization, as stipulated by them in the PSA contracts. However, when by mutual agreement it is established, or the organization disappears, or a serious breach of its obligations is proven, through an administrative procedure, Fonafifo may partially or totally suspend payments to the organization and disburse directly to the beneficiary. The organization waives in advance any claim derived from the application of this clause.
5: Fonafifo may unilaterally partially or totally suspend payments to the "organization" and terminate the agreement, if a serious breach of the obligations contracted in the agreement and applicable regulations is proven through an ordinary procedure, being also authorized to claim damages for non-compliance.
6: The organization must keep the beneficiary's contact information (telephone number and email address) updated with Fonafifo during the validity of the contract.
7: The organization must annually report to Fonafifo the information on compliance with the provisions of subsection 10 of article 17 of the current PSA Procedures Manual (Manual de Procedimientos de PSA), by submitting evidence documenting the timely delivery to the beneficiaries of the PSA resources disbursed by Fonafifo, according to the form and other requirements, no later than the last business day of January of each year. The Environmental Services Directorate (Dirección de Servicios Ambientales) will annually perform a financial and technical evaluation of the organizations regarding the actions taken. Therefore, the organizations must facilitate the information and the respective accompaniment when appropriate.
8: Fonafifo, in accordance with the findings obtained from the evaluations carried out on the organizations, will establish a classification regarding the detected faults (as minor or serious) according to article 17 of this manual; which the organizations must correct to maintain the cooperation agreement in force and continue with the PSA.
9: The organization shall not be responsible for the execution or non-compliance of the projects, unless knowing of irregularities it did not report them in a timely manner.
10: Any conflict arising in the execution or application of this agreement shall be resolved under the principles of good faith and mutual cooperation, but always taking into account the viability and execution of the PSA projects, signed with the beneficiaries.
11: For tax purposes, this agreement is of an inestimable nature.
12: This Agreement shall have a duration term of five years, starting from its signature.
Having read the foregoing, we approve and sign it in San José, on the ____ days of the month___ of two thousand ____.
__________________________________ Executive Director Fondo Nacional de Financiamiento Forestal __________________________________ Representative of the Organization
FORMAT FOR THE FINANCIAL, ADMINISTRATIVE AND TECHNICAL INFORMATION REQUIREMENTS TO BE SUBMITTED BY THE ORGANIZATIONS THAT PROCESS PSA CONTRACTS Below are the aspects that the organizations must annually submit to Fonafifo, for 1. Data on deposits made in an open database in Excel, according to the following format.
The database includes the beneficiary's name, identity document, PSA contract, date and amount received from Fonafifo, breakdown of amounts according to each organization: professional services, administrative expenses, organization commission, signs (rótulos), forestry management registration (inscripción de regencia), certifications from the Registro Nacional, perimeter survey or geodiseño, annual installment, tree sales, loans, bank commissions, the different discounted VATs, and other services. Also, indicate the deposit or voucher number, amount deposited to the person, and the date the resources were delivered to the beneficiaries. They may add any other concept they deem necessary.
The information that the organization must provide shall consider the following aspects:
a. Must prepare the database according to the format of this annex, in Excel format and with open data, to allow data analysis.
b. Individually indicate the amount received by multiple persons who are part of the same contract.
c. Attach all transfer vouchers, SINPE, deposits, checks, or cash receipt.
d. That the check vouchers or cash receipt have the date received by the beneficiary.
e. The digital deposit vouchers must be renamed with the name, the contract number, or the name of the beneficiary.
f. Indicate any observation related to a payment when considered relevant for the analysis.
2. Data on the administrative conditions of the organization.
The organization must provide the following information related to administrative and technical conditions:
a. Current legal standing (Personería vigente).
b. Copy of the cooperation agreement signed with Fonafifo.
c. Present evidence of the conditions of the physical space (sworn statement, photographs, others).
d. Present evidence of having electronic means such as telephone, computers, Internet (public utility bills, sworn statement, photographs, others).
e. Provide documents showing that obligations with CCSS, Fodesaf, and employment policies (pólizas laborales) are up to date (receipts for the month of January of the current year).
f. Provide qualifications of the administrative, accounting, and technical personnel it has (employment contracts, sworn statements, or others).
g. Provide all the individual contracts signed that the organization has with each beneficiary; mainly with those who had payment processing during the analysis period. These contracts must contain the breakdown of amounts that the organization withholds from the beneficiary and that authorizes the resources to be transferred to the organization.
h. Keep the contact information for each beneficiary (telephone and email) updated.
3. Follow-up of PSA contracts.
The organization must provide information on the follow-up of received notifications and contracts that have pending payments, considering the following conditions:
a. Indicate in an Excel database, the contract number, notification date, notified inconsistency, and indicate whether or not it was corrected; in the event the inconsistency was not corrected, indicate the cause.
b. Indicate in an Excel database, the contract number and the pending and/or prescribed payment installments, indicating the cause for not processing the payment or payments.