Disbursements CLAUSE 3.01.—Currencies of Disbursements and Use of Funds.
(a) The amount of the Financing shall be disbursed in dollars forming part of the Unimonetary Facility of the Bank's ordinary capital resources, to pay for goods and services acquired through international competition and for the other purposes indicated in this Agreement.
(b) The Financing resources may only be used for the payment of goods and services originating from the member countries of the Bank.
CLAUSE 3.02.—Special Conditions Precedent to the First Disbursement of the Financing for Engineering and Administration (Category 1 of Annex A) and Concurrent Expenses (Category 3 of Annex A). The first disbursement of the Financing for consulting services for the preparation of the environmental impact studies (estudios de impacto ambiental) and the final designs of the works of the SIEPAC PROJECT is conditioned upon the fulfillment, to the satisfaction of the Bank, in addition to the conditions precedent stipulated in Article 4.01 of the General Conditions, of the following requirements:
(a) That the agreements necessary to complete the total financing of the SIEPAC PROJECT indicated in Clause 1.04 (a) have entered into force, as well as the corresponding guarantee agreements; (b) That each of the Participating Electric Companies, the respective government, if necessary, and the Empresa Propietaria de la Línea ("EPL"), have signed the respective credit agreement, and the subsidiary agreements that may be necessary, for the transfer to the EPL, as a loan, of the resources of the loans and the national counterpart indicated in Clauses 1.02 and 1.04 and the obligations corresponding to it as the Executing Agency of the SIEPAC PROJECT, which shall establish, among other aspects: (i) that the resources of the loans granted from the resources of the Fund for Special Operations (FOE) shall be transferred under the same financial terms of the FOE during the disbursement period established in Clause 3.05 and from that date under the financial terms of the Ordinary Capital; the loans from the Ordinary Capital shall be transferred under the same financial terms in which these loans are granted; and the loans from the Spanish Fifth Centenary Fund shall be transferred under the same financial terms provided for this Fund; and (ii) that the counter-guarantee of the EPL to the Participating Electric Company shall be granted in the case that said Company or the respective government so requires; (c) That the procedures for the procurement of goods and services, supplementary to Annexes B, C, and D of this Agreement, governing the purchases and contracting carried out by the EPL, have been adopted and put into effect; and (d) That the government or borrower of each of the Participating Countries has:
(i) granted to the EPL the respective permit, authorization, or concession, as appropriate, for the construction and operation of the regional interconnection system; and (ii) defined the mechanism, procedures, and action plan for obtaining and possessing legal possession, easements (servidumbres), or other necessary rights in relation to the real estate where the works will be constructed.
CLAUSE 3.03.—Special Conditions Precedent to the First Additional Disbursement. The first disbursement of the Financing resources additional to the disbursements contemplated in the preceding Clause 3.02, is conditioned upon the fulfillment, to the satisfaction of the Bank, in addition to the conditions precedent stipulated in the preceding Clause 3.02 and Article 4.01 of the General Conditions, of the following requirements:
(a) That the main milestones of the Technical Cooperation, related to the initial stage of operation of the MER, established below, have been met:
(i) The Regional Electric Interconnection Commission ("CRIE") and the Regional Operating Entity ("EOR") have been constituted as entities with their own legal personality and public international legal capacity applicable to their Parties, with the functions provided for in the Treaty and agreed with the Bank, which must be exercised in accordance with the regional agreement or regulation of the MER referred to in subparagraph (xii) of this Clause, including, in the case of the CRIE, the authority to establish, regulate, and adjust annually, based on MER studies, the maximum percentages of the installed capacity as a generator or demand as an electricity distributor, of a MER agent representing the maximum permissible level of its direct or indirect interests in the MER for: (A) a MER agent; and (B) a MER agent that is a shareholder of the EPL; (ii) The CRIE, upon the EOR's proposal, has approved and put into effect the transitional rules necessary for the operation of the electric interconnection of Central America for their application in the MER; (iii) The 230 kv transmission line between El Salvador and Honduras has been put into operation, thereby initiating exchanges among the six countries of the region; (iv) The internal regulations of the CRIE defining the administrative and technical structure of this entity, in accordance with the provisions of the Treaty and the design of the MER, are in force; and this entity is operational, with at least: its physical establishment in one of the Participating Countries and its financial capacity to operate; (v) The internal regulations of the EOR as the operational authority over the entire Regional Transmission Network (RTR), defining the administrative and technical structure of this entity, including the functions of the Board of Directors, so as to ensure independence, neutrality, and transparency in its decision-making, are in force, and this entity is operational, with at least its physical establishment in one of the Participating Countries and its financial capacity to operate; (vi) The CRIE, upon the EOR's proposal, has issued the operation and maintenance rules for the RTR; (vii) Based on the provisions of the general design of the MER, the Supervisory Committee attached to the CRIE has been constituted; (viii) The CRIE has approved and is applying the regulations on the functioning of the MER, which must establish all the principles of dispatch, the spot market ("spot"), bilateral contracts, and the technical and reliability guidelines of the MER. Furthermore, said regulations must include:
(1) specific milestones to ensure that legally authorized buyers in one country have the option to acquire their electric energy needs from suppliers located in other countries, if this is the most economically efficient solution; (2) the obligation to separate accounts, by segment of activity, and to create separate business units in all electric companies in the Central American region whose corporate structure remains as a Vertically Integrated Utility ("EVI") and to eliminate cross-subsidies between activities; (3) the common accounting methodology to be adopted in the MER operations and the obligation to make available to the CRIE all the information it requires, including the accounting records of the regulated companies; (4) the initial maximum percentages of the installed capacity as a generator, or demand as an electricity distributor, of a MER agent, based on MER studies, representing the maximum permissible level of its direct or indirect interests in the MER for: (A) a MER agent; and (B) a MER agent that is a shareholder of the EPL; and (5) the technical and commercial regulations for the development of regional generation projects.
(ix) The CRIE has approved the regulation establishing the methodology and remuneration bases of the RTR and its method of application to MER agents, and the procedures for calculating charges for connection and use of the network including cases involving only agents within the same country. Said regulation must ensure that the SIEPAC Line pays for itself and that no cross-subsidies occur between countries; (x) The Directorate of the EOR has formally constituted the Regional Coordination and Transactions Center (CRCT) of the EOR with the functions and in accordance with the procedures established in the Technical Cooperation Program; (xi) The designs and bidding documents for the CRCT have been prepared, previously approved by the Bank and in accordance with the regulations for the functioning of the MER; and (xii) The governments have approved a regional agreement or regulation formalizing their agreement on the characteristics of the MER, within which the regional bodies thereof must operate, through the definition of its fundamental and irreversible aspects and principles, prepared based on the provisions of the Treaty and the General Design of the MER.
(b) That the bylaws of the EPL are in force, and that they specify, among other aspects, that: (i) the EPL was constituted as a corporation (sociedad anónima), of a private nature, with a majority public participation, in which no shareholder directly or indirectly holds more than 15% of the total corporate capital of the company or of any class of voting shares; and (ii) mechanisms for the protection of minority shareholders have been adopted; and (c) That the agreement among all the shareholders of the EPL has been executed and has entered into force, as well as the criteria for approving the construction of the SIEPAC Line by sections, the modality and financing of the final designs of the SIEPAC Line, and the commitments of the national Participating Electric Companies to construct in a timely manner the reinforcements required by each of the national transmission systems.
CLAUSE 3.04.—Reimbursement of Expenses with charge to the Financing. With the Bank's acceptance, Financing resources may be used to reimburse expenses incurred or finance those incurred in the Project as of November 28, 2001, and up to the date of this Agreement, provided that requirements substantially similar to those established in this same instrument have been met.
CLAUSE 3.05.—Disbursement Period. The period for disbursing the Financing resources shall be five (5) years, counted from the effective date of this Agreement.
CLAUSE 3.06.—Revolving Fund. The reports relating to the execution of the Project that the Borrower must provide to the Bank pursuant to Article 7.03(a)(i) of the General Conditions must include accounting-financial information on the management of the Revolving Fund resources and information on the status of the special bank accounts used for the management of the Financing and local contribution resources, in the form the Bank reasonably requests.
Project Execution CLAUSE 4.01.—Conditions on Prices and Procurement.
(a) The procurement of goods, works, and related services shall be subject to the Bidding Procedure included as Annex B of this Agreement. When the estimated value of the goods or related services is at least the equivalent of two hundred fifty thousand dollars (US$250,000) or more and that of the works at least the equivalent of one million five hundred thousand dollars (US$1,500,000) or more, and provided that the entity responsible for carrying out the Project's tenders belongs to the public sector, the procurement method to be used shall be that of international public bidding, as provided in said Annex.
(b) For the purposes of the provisions of paragraph 1.02 of Annex B, the supplementary procedures that the Bidder may apply are those determined by the Participating Countries as a condition precedent to the first disbursement of the Financing, in accordance with the provisions of Clause 3.02(c) of these Special Provisions.
(c) For the purposes of the provisions of paragraph 2.06 of Annex B, the procedures applicable to bids for amounts below the limits established in literal (a) above shall be those set out in Annex D of this Agreement.
(d) For the purposes of the provisions of Annexes B and D of this Agreement, when said Annexes refer to national preference or to publicity and competition at the national level, it shall be understood that they refer to regional preference or publicity and competition at the regional level. Regional is understood as the region formed by the Republics of Costa Rica, El Salvador, Guatemala, Honduras, Nicaragua, and Panama.
(e) For the purpose of the provisions of paragraph 3.17 of Annex B, prequalification or registration of bidders shall be used in the tender for the execution of the transmission works referred to in paragraph (f) of this Clause.
(f) Due to the complexity of the Project and for the purposes of ensuring uniformity in all equipment, the construction of the transmission works shall be carried out through the turnkey modality, even if executed by sections, which shall be awarded through international public bidding, in accordance with the provisions of this Clause, unless the Participating Countries, with the prior approval of the Bank, agree otherwise based on technical and economic criteria. For the Bank to consider a request from the Executing Agency for the construction of any section, the Executing Agency must justify it technically and economically.
(g) In addition to the international publicity established in paragraph 3.03(c)(ii) of Annex B, the announcement of prequalification or registration for the tender for the turnkey contract referred to in the preceding paragraph must be published in a newspaper of wide international circulation and/or a recognized technical magazine of wide international circulation.
(h) Unless the parties agree otherwise, before calling each public tender or, if a public tender is not required, before the acquisition of goods or the start of works, the Borrower, through the Executing Agency, must submit for the Bank’s consideration: (i) the general plans, specifications, budgets, and other documents required for the acquisition or construction and, as applicable, the specific tender documents and other documents necessary for the call; (ii) in the case of works, proof that, with respect to the real estate where the SIEPAC PROJECT works will be built, it has legal possession, easements (servidumbres), or other rights necessary to begin the works; and (iii) evidence of having contracted, in accordance with the terms of reference agreed upon with the Bank, the services of a specialized consulting firm for the supervision of the works.
CLAUSE 4.02.—Maintenance. The Borrower and the Executing Agency undertake to: (a) ensure that the works and equipment included in the SIEPAC PROJECT are properly maintained in accordance with generally accepted technical standards; and (b) submit to the Bank, during the ten years following the completion of the first of the SIEPAC PROJECT works, and within the first quarter of each calendar year, a report on the condition of said works and equipment and the annual maintenance plan for that year, in accordance with the provisions of Chapter VII of Annex A. If it is determined from inspections carried out by the Bank, or from reports it receives, that maintenance is being carried out below the agreed levels, the Borrower and the Executing Agency shall adopt the necessary measures to fully correct the deficiencies.
CLAUSE 4.03.—Recognition of Expenses chargeable to the local counterpart. The Bank may recognize as part of the local counterpart resources for the Project, expenses incurred in the Project up to an equivalent of one million dollars (US$1,000,000), in the acquisition, with respect to the real estate where the SIEPAC PROJECT works will be built, of legal possession rights, easements (servidumbres), surveying, studies, and environmental licenses or other rights necessary to begin the works, that were carried out before November 28, 2001, but after May 28, 2000, provided that requirements substantially analogous to those established in this Contract have been met. It is understood that the Bank may also recognize as part of the local counterpart, the expenses incurred or to be incurred in the Project from November 28, 2001, up to the date of this Contract, provided that the aforementioned requirements have been met.
CLAUSE 4.04.—Contracting of consultants, professionals, or experts.
(a) The Executing Agency shall select and directly contract the services of consultants, professionals, or experts that are necessary to fulfill the pertinent provisions of this Contract, in accordance with the procedures established in Annex C and Annex D.
(b) In contracting consulting services for the preparation of the final engineering designs provided for in the Project, the Executing Agency may use the selection method based on "Lowest Price." For purposes of the foregoing, the following is established:
(i) The procedure for submission of proposals, negotiation, and award of contracts established in subparagraphs (c) and (d) of Paragraph 5.01 of Annex C of this Agreement shall be replaced by the following procedure: "In the invitation to submit proposals to the consulting firms on the shortlist, it shall be indicated that the technical proposals must be submitted in two envelopes. The first envelope shall contain the technical proposal and the second shall contain the financial proposal. The envelopes with the technical proposals shall be opened first and said proposals shall be evaluated. Proposals that have not reached the minimum acceptable technical level previously agreed upon with the Bank shall be rejected and the envelopes with the financial proposal corresponding to said technical proposals shall be returned unopened. Only proposals that reach or are above the minimum acceptable technical level, established in the scoring system for the selection of consulting firms previously agreed upon with the Bank, and of which the Contracting Entity shall inform the shortlisted firms in the invitation for submission of proposals, shall be accepted." (ii) Subparagraph (e) of Paragraph 5.01 of Annex C of this Agreement is modified as follows: "Before starting negotiations, the Contracting Entity shall provide the Bank, for its no-objection, a copy of the report summarizing the evaluation of the technical proposals submitted by the shortlisted firms referred to in Section 5.01(a)(iii).
Once the Bank's no-objection to this evaluation is received, the envelopes containing the financial proposal corresponding to the technical proposals that have reached or are above the minimum acceptable technical level shall be opened. The firm that submitted the lowest financial proposal shall be the one selected for the negotiation and award of the contract. When, as a result of the technical proposal evaluation process, the Contracting Entity concludes that there is only one consulting firm that has reached or is above the minimum acceptable technical level, the Contracting Entity may not negotiate or award the contract to said firm until the Bank has granted its no-objection, after having received, to its satisfaction, the financial proposal of said firm, as well as any other clarification or information that the Bank has requested regarding the firm selection process or the selected firm." CLAUSE 4.05.—Reports.
The Borrower undertakes to submit to the Bank, through the Executing Agency, and without prejudice to the provisions of Articles 4.01(d) and 7.03(a)(i), respectively, of the General Conditions of this Contract and the annual evaluation report to be prepared by the Oversight Committee (Comité de Vigilancia), the following reports:
(a) Within a period of not less than six (6) months before calling the public tender for the Project works, evidence of having submitted a preliminary version of the national Environmental Impact Assessments (Estudios de Impactos Ambientales, EIA) for its country to the review of the competent environmental authorities and, in accordance with the country's laws and the Bank's policies, to the general public for discussion and comments; (b) Within a period of not less than six (6) months before starting the execution of the Project works, evidence of having submitted the national Environmental Impact Assessments (Estudios de Impactos Ambientales, EIA) for its country, including the corresponding Environmental Management Plans (Planes de Manejo Ambiental, PMA), to the competent environmental authorities and, in accordance with the country's laws and the Bank's policies, to the knowledge of the general public.
The borrowers, through the EPL, shall take measures to ensure that the PMAs and other recommendations established in the EIAs are incorporated into the tender documents. The PMAs shall contain at least the following components: (i) plans for the creation and consolidation of the environmental management capacity of the electricity entities at the national level for the monitoring of the SIEPAC Project; (ii) plans for the mitigation of direct impacts; (iii) plans for the mitigation of indirect impacts and impacts on protected or fragile areas; (iv) a contingency and emergency plan; (v) relocation and resettlement plans when necessary; and (vi) an environmental follow-up and monitoring plan during the construction and operation phase of the line; and (c) Within a period of two (2) years, counted from the completion of the construction of the SIEPAC Line, a report with the results of the analysis of the functioning of all components of the SIEPAC PROJECT.
This analysis must have been carried out in coordination with the CRIE and the EOR, comparing said functioning with that foreseen in the studies and designs of the SIEPAC PROJECT components. In the event that adverse conditions and significant deviations are found in relation to the initial design parameters, the Borrower shall take the necessary measures so that the EPL, in coordination with the Bank, the CRIE, and the EOR, defines the corrective measures, as well as the work program for their implementation.
CLAUSE 4.06.—Monitoring Meetings. In addition to the supervision and administration work that the Bank will periodically carry out, through its Country Offices in the Participating Countries, interim reviews of the SIEPAC PROJECT shall be carried out, in accordance with the following:
(a) Annually, during the execution of the SIEPAC PROJECT, meetings shall be held in which the Bank shall be joined, with regard to what pertains to each, by the Borrower, the EPL, the CRIE, the EOR, and others whose participation is necessary according to the agenda agreed upon among the parties, to evaluate the results obtained from the SIEPAC PROJECT during the previous year, based on the initial report, the annual evaluation report to be prepared by the Oversight Committee (Comité de Vigilancia), and the progress reports referred to in Articles 4.01(d) and 7.03(a)(i), respectively, of the General Conditions of this Contract, which must cover the SIEPAC PROJECT, and to review the scheduling of the SIEPAC PROJECT activities for the following year. If any goals or actions have not been met, the causes shall be analyzed and the necessary corrective measures shall be recommended, with the Borrower undertaking to ensure that the EPL, within its powers, seeks the implementation of the recommendations during the following year; and (b) In addition to the annual evaluation meetings mentioned in subparagraph (a) above, at the end of the second year counted from the date on which the Project becomes eligible for disbursement of the Financing resources, a mid-term evaluation of the progress of the execution of the SIEPAC PROJECT, the proposals resulting from the studies financed by the SIEPAC PROJECT, and the proposed mechanisms to ensure its sustainability, shall be carried out.
Records, inspections, and reports CLAUSE 5.01.—Records, inspections, and reports. The Borrower undertakes that, by itself or through the Executing Agency, records shall be kept, inspections shall be permitted, and reports and financial statements shall be provided, in accordance with the provisions established in Chapter VII of the General Conditions.
CLAUSE 5.02.—Audits. In relation to the provisions of Article 7.03 of the General Conditions, the financial statements of the Project, of the SIEPAC PROJECT, and those of the Executing Agency shall be submitted duly audited by an independent firm of public accountants acceptable to the Bank; those of the Project and the SIEPAC PROJECT during their execution period and those of the Executing Agency during the term of this Contract.
Miscellaneous provisions CLAUSE 6.01.—Effective Date of the Contract.
(a) The parties place on record that the effective date of this Contract begins on the date on which, in accordance with the laws of Costa Rica, it acquires full legal validity. The Borrower is obligated to notify the Bank in writing of said effective date, attaching the documentation that so accredits it.
(b) If this Contract has not entered into force within a period of one year counted from the signing of this instrument, all the provisions, offers, and expectations of rights contained herein shall be deemed non-existent for all legal purposes without the need for notifications and, therefore, no liability shall arise for either party.
CLAUSE 6.02.—Termination. The total payment of the Loan and of the interest and commissions shall conclude this Contract and all obligations deriving from it.
CLAUSE 6.03.—Validity. The rights and obligations established in this Contract are valid and enforceable, in accordance with the terms agreed upon herein, without relation to the legislation of any particular country.
CLAUSE 6.04.—Communications. All notices, requests, communications, or notifications that the parties must address to each other by virtue of this Contract shall be made in writing and shall be considered effected from the moment the corresponding document is delivered to the recipient at the respective address indicated below, unless the parties agree otherwise in writing:
From the Borrower:
Mailing address:
Instituto Costarricense de Electricidad Sabana Norte, Apartado 10032-1000 San José, Costa Rica Facsimile:
(506) 220-1555 For matters related to the execution of the Project:
Mailing address:
Instituto Costarricense de Electricidad Sabana Norte, Apartado 10032-1000 San José, Costa Rica Facsimile:
(506) 220-1555 For matters related to the execution of the SIEPAC PROJECT:
Mailing address:
Empresa Propietaria de la Línea Presidente EPL a/c Empresa Nacional de Energía Eléctrica (ENEE) Tegucigalpa, Honduras Facsimile:
(504) 237-1898 For matters related to the Loan service:
Mailing address:
Ministerio de Hacienda Ave. 2a, Calles 1 y 3 San José, Costa Rica Facsimile:
(506) 233-8267 From the Bank:
Mailing address:
Banco Interamericano de Desarrollo 1300 New York Ave., N.W.
Washington, D.C. 20577 USA Facsimile:
(202) 623-3096
Arbitration CLAUSE 7.01.—Arbitration clause. For the resolution of any dispute deriving from this Contract that is not resolved by agreement between the parties, the parties unconditionally and irrevocably submit to the procedure and award of the Arbitration Tribunal referred to in Chapter IX of the General Conditions.
IN WITNESS WHEREOF, the Borrower and the Bank, each acting through its authorized representative, sign this Contract in three identical counterparts in San José de Costa Rica, Costa Rica, on the date indicated above.
INSTITUTO COSTARRICENSE BANCO INTERAMERICANO DE ELECTRICIDAD DE DESARROLLO Pablo Cob Bertus Meins President Representative HONORARY WITNESS Miguel Ángel Rodríguez Echeverría PRESIDENT OF THE REPUBLIC